Ninth District PTA

Office Coordinator Job Description

This is a 10-15 hour per week job supporting volunteer PTA officers from around San Diego County.  There may be some work at home hours available depending on volunteer needs.  In-office time is mainly on your own with limited supervision and visitors. You will either be by yourself OR surrounded by the entire board of officers on meeting days.

Responsibilities

• Coordinate office activities and operations to provide friendly and efficient customer service to PTA units and councils in San Diego County.
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Push out notifications and mailers as needed.
• Support the treasurer with printing checks and mailing bills.
• Manage and update databases with volunteer information, financial and other data.
• Assist Board of Directors when requested.
• Attend and provide support at Ninth District PTA events and trainings.
• Prepare and package printed materials as needed.
• Track inventory of PTA supplies and place orders when necessary.
• Submit timely reports and prepare presentations/proposals as assigned.
• Coordinate projects with California PTA as needed.
• Purge and shred files as needed.

Requirements and skills

• Proven experience as an office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with PTA procedures and basic accounting principles
• Previous experience with MS Office, Google, Constant Contact, social media platforms, 
• myPTEZ and Totem (Proprietary software & we will train)
• High school diploma, previous PTA officer experience is preferred

Please contact Shawna at President@ninthdistrictpta.org

Are you interested in attending this year's Summer Leadership Conference for FREE? Sign up to volunteer for two shifts to be eligible to earn your FREE registration which will include lunch and a volunteer T-shirt.

Follow this link to register to become a volunteer https://docs.google.com/forms/d/e/1FAIpQLScz7JF0G_3EaYDvAvhLaKASNCetiWJ_r56n4P66jKxiO1LR4g/viewform

For questions please contact Sonya at historian@ninthdistrictpta.org.

Get Ready to ignite your passion for success! Join us for a day packed with learning, inspiration, and fun. Elevate your PTA leadership skills and gear Up for an extraordinary year ahead! 

Regardless of your leadership journey - Whether You're just starting out or seasoned in your role - Prepare to be enriched by a diverse range of workshops. Ninth District PTA's Summer Leadership Conference offers something for everyone, providing valuable insights and skills.

While training materials are abundant, there's something special about meeting your PTA community in person. Don't miss the chance to engage directly, share experiences, and learn together. It's a unique opportunity that adds a whole new dimension to your learning journey.

Visit our events page to learn more!

https://www.ninthdistrictpta.org/events-list/summer-leadership-conference/

Join us as we host a presentation from CreateCA about Advancing Equitable Arts Education with Prop 28, the Arts and Music in Schools Act

The passage of Prop 28 is a historic opportunity to reverse years of underinvestment in the arts.

Representatives from Create CA will provide an overview of Prop 28. They will discuss promising practices for advocates and schools to support and expand arts education, and dive into new resources to aid advocates and school leaders in advancing equitable arts programs.

Register in advance for this meeting: https://us02web.zoom.us/meeting/register/tZIpce2oqjosE9SKuchsRrzegnv0yfE0qBrq

After registering, you will receive a confirmation email containing information about joining the meeting.